Epsilon Sigma Phi
The Extension Professionals' Organization

2019 ESP Call for Proposals

The ESP Professional Development Committee is seeking proposals for scholarly presentations for the 2019 ESP National Conference, “Going for the Gold: Achieving Peak Performance,” to be hosted by the Colorado Zeta Chapter October 14 thru October 17, 2019.  

The lead presenter must be a current member of ESP (either a new member this year, or a returning member who paid dues last year as well as this year) to submit a proposal.

National Conference Proposals: Due by March 15, 2019
Lead presenters will be notified of their selection by June 2019.

Submission Link at the bottom of this page

a) National Conference Concurrent Sessions Requirements:

Concurrent sessions will be 50 minutes in length, which includes setup, making the presentation, question/answer period and take down.

  • A session may be a presentation, panel discussion, round table discussion, hands-on demonstration or any other methodology.
  • An individual may be the lead presenter on one proposal submission.  A person may be included as a co-presenter on one additional proposal.
  • One stipend will be given to the lead presenter of a Concurrent Session if that presenter fulfills all requirements to receive a stipend. See “Stipends for Current ESP Members” below.
  • Indicate whether you would be interested in submitting this as a Poster Presentation if not accepted for a Concurrent Session Presentation.
  • Proposals require a 300-word maximum abstract and a 50-word maximum summary submitted via the ESP website (click on the “submit” below.) Proposals will undergo a blind review process.
  • Up to 20 presentations will be selected based on number and quality of submissions.

Tracks for the Concurrent Session include:

  • 1.       Leadership and Longevity: Mentoring/Coaching/Connecting/Training
  • 2.       Program Development/Evaluation/Measuring Impacts
  • 3.       Collaboration: Revenue, Resources, and Reach
  • 4.       Innovation in Extension: Programming, Products and Platforms

b) National Conference Poster Sessions Requirements:

Poster size will be exactly 48” wide by 36” high. Posters may be placed on the walls and wall mounts, on easels, or on one half of a 6’x30” skirted table, depending on hotel accommodations. Please indicate any display needs on proposal.

  • All posters exhibited during the National ESP Conference will undergo an additional review by a subcommittee of the ESP Professional Development Committee to determine stipend awards.
  • Poster presenters will be expected to be available during a specified time to discuss their posters.
  • Proposals require a 300-word maximum abstract and a 50-word maximum summary submitted via the ESP website (click on the “submit” below.) Proposals will undergo a blind review process.

c) National Conference Lightning Session Requirements:

A Lightning Session is a method of sharing an exciting, educational message in five minutes. Presenters should cover a specific topic and may use visuals (PowerPoint slides, etc.).

  • Each presentation will have up to three additional minutes for questions and answers.
  • One stipend will be given to the presenter of a Lightning Presentation if that presenter fulfills all requirements to receive a stipend. See “Stipends for Current ESP Members” below.
  • A minimum of three and maximum of five lightning sessions accepted.  If the minimum is not met, we will not conduct the lightning sessions at the national conference.

Scoring Criteria for all General Submissions – conducted via blind review

Category (Must score a minimum of 80% to be considered)  Points

Applies to a broad cross section of ESP members

  • Demonstration of collaboration with community members
 0-15pts
Presentation is learner focused with clearly defined outcomes  0-20pts
Presentation topic is based upon a foundation of research, theory or practical application
 0-20pts

Presentation topic represents a collaboration and team effort in planning and delivery.

  • Collaboration and team effort demonstrated
  • Working across disciplinary areas
 0-10pts
Presentation reflects innovation and cutting edge content  0-10pts

Presentation stimulates audience engagement and adoption of new practices

  • Provides tools/resources to implement practices
 0-10pts

Presentation abstract clearly communicates content and intent of proposal

  • Presentation and outcomes of workshop are clear
0-20pts
 Total Points Possible  100pts

d) National Conference Research Presentation:

Research sessions will be 15 minutes in length, which includes setup, making the presentation, question/answer period and take down. There will be three sessions per concurrent session.

  • The intent is to share research on a particular project that may not fit into the requirements of the general sessions.
  • An individual may be the lead presenter on one proposal submission.  A person may be included as a co-presenter on one additional proposal.
  • One stipend will be given to the lead presenter of a Research Session if that presenter fulfills all requirements to receive a stipend. See “Stipends for Current ESP Members” below.
  • Proposals require a 300-word maximum abstract and a 50-word maximum summary submitted via the ESP website (click on the “submit” button below.) Proposals will undergo a blind review process.
  • Up to 12 presentations will be selected based on number and quality of submissions.

Scoring Criteria for all Research Submissions – conducted via blind review

Category (Must score a minimum of 80% to be considered) Points 

Presentation topic is based upon a foundation of research, theory or practical application

  • Demonstrate that best practices were used in research design.
  • Ability of research to be replicated and used across Extension
  • Outcomes of research clearly defined
 0-30pts
Presentation reflects innovation and cutting edge content  0-10pts

Presentation abstract clearly communicates content and intent of proposal

  • Presentation and research methodology are clear
 0-10pts
 Total Points Possible  50pts

Submission Link at the bottom of this page

Additional National Conference Guidelines and Information

All session presenters are responsible for:

  • Their own expenses including registration for the conference, travel, lodging, and handouts.
  • Presenting their session during their assigned time slot.
  • Being available for consultation with participants immediately following their presentation.
  • All conference presenters MUST register for the conference and are expected to attend the entire conference.
  • All presentations must be submitted to the ESP National Office for posting on the website.

National Conference Stipends for Current ESP Members
Current ESP members who participate in the entire National Conference may qualify for a stipend:

  • Concurrent Session Presentation: $250
  • Research Presentation:  $100 (up to 6 stipends for the top reviewed submissions)
  • Lightning Presentation: $100 (up to 5 stipends)
  • Poster Presentation: $100 (up to 10 stipends may be awarded to top-scoring posters).

Other stipends are provided for:

  • Official National Committee Members: $200 (must attend and sign-in for your regional meeting and committee meetings during the conference), and
  • Council Voting Delegates: $200 (must be registered as a delegate, attend the regional meeting and check-in, and attend, as a voting delegate for your state at the National Council meeting).

A member is eligible to receive only one stipend. The stipend with the highest value will be awarded. Following the conference, you must fill out the online stipend form located online and available after the conference.

If you have questions, please feel free to contact Mark Platten, Chair of the 2019 ESP Professional Development Committee at mark.platten@colostate.edu or 719-686-7961.


All proposals will be submitted using the same 2019 Conference Proposal Submission Form. You are required to log in with your ESP email address and ESP password if you are not already logged in.

We have prepared a proposal preparation word document containing all the questions if you want to use it to prepare for submission. You will need to cut and paste your answers from the Word document to the online form but you may find this useful in preparing to submit your proposal.


Epsilon Sigma Phi is a
501(c)3 non-profit organization.


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Newnan, GA 30263
470-347-0394

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